May 2025 DRAFT Minutes (Annual Meeting)
CARLTON SCROOP AND NORMANTON ON CLIFFE PARISH COUNCIL
Florence Hill Clerk & RFO
Email clerkcsnpc@gmail.com Telephone 07799228267
Minutes of the Annual Parish Council Meeting of Carlton Scroop and Normanton on Cliffe Parish Council held at Carlton Scroop Village Hall on Monday 19 May 2025.
CARLTON SCROOP AND NORMANTON ON CLIFFE PARISH COUNCIL Minutes of the Annual Parish Council Meeting held at Carlton Scroop Village Hall on Monday 19 May 2025 at 7.00pm
In Attendance: Cllrs Thomas, J Baines, H Baines, England, Worrell, Hankinson Miss Hill (Clerk) Apologies: Cllrs Balfe, Hands Absent: District Councillors and County Councillor
25/01 ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Hankinson proposed that Cllr Thomas be re-elected as Chair, seconded by Cllr England. Cllr Thomas confirmed he was willing to continue. There were no other nominations. Cllr Thomas duly signed the Declaration of Acceptance of Office. Resolved: To re-elect Cllr Thomas as Chairman.
25/02 ELECTION OF VICE-CHAIR & DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Hankinson proposed that Cllr Worrell be elected Vice-Chair, seconded by Cllr Thomas. Cllr Worrell confirmed her willingness to stand. No other nominations were received. Cllr Worrell duly signed the Declaration of Acceptance of Office. Resolved: To elect Cllr Worrell as Vice-Chair.
25/03 WELCOME BY THE CHAIRMAN
The Chairman welcomed Councillors and thanked them for their attendance.
25/04 APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllrs Balfe and Hands. Resolved: To accept the apologies for absence.
25/05 DECLARATIONS OF INTEREST & REQUESTS FOR DISPENSATION
Cllr J Baines and Cllr J Baines declared a non-pecuniary interest in relation to a planning item. Resolved: Declaration noted.
25/06 APPROVAL OF MINUTES
6.1 Cllr Hankinson proposed approval of the Clerk’s notes of the meeting held on 1 April 2025 as a true record, seconded by Cllr England. Resolved: The minutes were approved and signed by the Chair.
25/07 ANNUAL RETURN
7.1 Members considered the Internal Audit Report for 2024/25, which had been circulated by the Clerk and noted that all questions were answered in the affirmative with the exception of Petty Cash which was not applicable. Councillor Worrell proposed that the Internal Audit Report be approved, which was seconded by Councillor Hankinson. Councillors noted that the Internal Auditor did not charge a fee for this audit.
Resolved: To approve the Internal Audit Report for 2024/25.
7.2 Section 1 of the Annual Governance Statement had been circulated to Members in advance of the meeting, and they confirmed their agreement to each question. Councillor Hankinson proposed that Section 1 of the Annual Governance Statement was approved, which was seconded by Councillor Worrell.
Resolved: To approve Section 1 of the Annual Governance Return.
7.3 Members considered the Annual Accounting Statements contained in Section 2 of the Annual Return, which had previously been circulated along with supporting documents. Councillor England proposed that Section 2 be approved, which was seconded by Councillor H Baines.
Resolved: To approve Section 2 of the Annual Governance Return.
7.4 Councillor Hankinson proposed that the Council declare exemption from External Audit as its income and expenditure were below £25k in 2024/25 and all other conditions were met, which was seconded by Councillor H Baines. The Chair thanked the previous Clerk, Ms Gascoigne and the Internal Auditor, Tracey Davis, for their work on ensuring the accounts were completed and audited in a timely manner.
Resolved: To declare exemption from external audit.
Action: The Annual Governance Return and Certificate of Exemption to be signed by the Chairman and Clerk, the Certificate of Exemption to be returned to the External Auditor and the Annual Governance Return and supporting papers to be posted on the website.
25/8 REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
No councillors were present. No reports received.
25/9 PARISH PLAN
9.1Councillors agreed to defer consideration of Parish Plan actions for 2025/26 to the next meeting. Resolved: Deferred to next meeting. Proposed by Cllr Thomas, seconded by Cllr H Baines.
25/10 CLERK’S REPORT
10.1 No outstanding matters to note.
25/11 FINANCE
11.1 Income noted:
Received From
Purpose
Amount (£)
SKDC
Precept
9,000.00
SKDC
Cleaner Grant
231.66
NatWest
Interest
8.79
11.2 Payments Made:
Payee
Purpose
Amount (£)
Who Lets Your Dog Out
Dog bin emptying
138.60
ICCM
Annual subscription
105.00
Autela Payroll
Payroll charge
68.29
Lloyds Bank
Service charge
4.25
Florence Hill (Clerk)
Salary
274.56
MCS
Grass cutting
560.00
11.3 Payments to be approved:
Payee
Purpose
Amount (£)
Jim Abbott
Repairs to Finger Post
62.85
Fineturf Ltd
15 Burial Plot Markers
559.87
Royal Life Saving Society
CPR/Defibrillator training
100.00
Nikki Gascoigne
Andrew Deptford
Financial services
2 new defibrillators
300.00
2280.00
Lee Ballaam
Emptying dog bins
TBC
Hall Hire
Meeting room hire
TBC
Proposed by Cllr Thomas, seconded by Hankinson. Resolved: Expenditures approved.
11.4 April bank reconciliation proposed by Cllr Hankinson, seconded by Cllr Worrel. Resolved: Bank reconciliation approved and signed.
11.5 Budget monitoring statement for 2025/26 noted. 11.6 Appointment of Nikki Gascoigne for AGAR and transitional support proposed by Cllr Hankinson, seconded by Cllr Jack Baines. Resolved: Approved.
25/12 PLANNING
12.1 Application S25/0403 - Mr Tony Doherty Proposal: 1 gypsy/traveller pitch, hardstanding, and dayroom. Location: 1 The Lodges, Main Street, Carlton Scroop Concerns raised over floodlighting, drainage, curtilage compliance, and environmental issues. Parish Council objected to the application based on planning grounds. Proposed by Cllr Thomas, seconded by Cllr Hankinson. Vote: 3 in favour, 1 abstention. Resolved: Objection to be submitted.
12.2 Planning application S25/0402 granted – Mistletoe Cottage, Normanton. Noted.
25/13 HIGHWAYS
No updates reported.
25/14 CEMETERY
14.1 Maintenance day went well. Suggest to make it an annual event. 14.2 Donation of wooden bench approved. Proposed by Cllr J Baines, seconded by Cllr Hankinson. Resolved: Approved.
25/15 JUBILEE FIELD
15.1 Tree maintenance identified. To be reviewed in winter.
25/16 COMMUNITY UPDATES
16.1 Bus shelter replacement completed. Thanks to Cllr Balfe. 16.2 Review of new grass cutting contract ongoing. 16.3 New contract with Lee Balaam for dog bins approved. Proposed by Cllr England, seconded by Cllr J Baines. 16.4 Replacement defibrillators: Three quotes obtained, two were the same price. Agreed to use Andrew Deptford again. Proposed by Cllr Worrell, seconded by Cllr Hankinson. 16.5 Expenditure on fingerpost on Hough Lane approved. 16.6 Expenditure on cemetery plot markers approved. 16.7 Payment to RLSS for CPR & Defibrillator training approved.
25/17 POLICIES AND PROCEDURES
17.1 Parish Council’s Publication Scheme reviewed. Proposed by Cllr Hankinson, seconded by Cllr Worrell. Resolved: Publication Scheme approved.
25/18 CORRESPONDENCE
General correspondence since April meeting noted.
25/19 DATE OF NEXT MEETING
Monday 14 July 2025 at 7.20pm
The Chair closed the meeting at 9.05pm.