July 2020 Agenda
Dear Councillor,
I hereby give you notice that the next Carlton Scroop and Normanton on Cliffe Parish Council meeting will be held virtually via Zoom video conference on Monday 20th July 2020 at 7.30pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded at 7.20pm by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman. Members of the public can join the meeting via Zoom using meeting ID 781 1166 1211 and Password 0du9Kz. Alternatively, please contact the Clerk for an email invitation to the meeting.
N Gascoigne Clerk to the Council. Date: Wednesday 15 July 2020
01. Preamble by the Chairman
02. Public Forum
03. Welcome Remarks by the Chairman
04. To Receive Apologies for Absence and to Resolve to Accept Reasons Given
05. Declaration of Pecuniary Interest and Dispensations
To receive reports on Members disclosable pecuniary interests and to receive dispensations in accordance with the Localism Act 2011
06. Signing of the Minutes
The Council to resolve to accept the minutes of the meeting held on 9th March 2020 as a true record - to be signed by the Chairman
07. Matters Arising from the Minutes other than those Included on this Agenda
08. Matters Arising from the Minutes 9th March 2020
8.1 Decoration and erection of A607 gates
09. Report from District and County Councillors
10. Annual Return
10.1 To consider the Internal Audit Report for 2019/20.
10.2 To resolve to approve the Annual Governance Statement and to sign and date Section 1 of the Annual Return.
10.3 To resolve to approve the Accounting Statement for 2019/20 and to sign and date section 2 of the Annual Return.
10.4 To resolve to declare exemption from External Audit and to sign and date the Certificate of Exemption.
11. Finance - Finance and Reconciliation Sub-Committee
11.1 To consider and approve the remodelled budget for 2020/2021
11.2 Current financial position / budget reconciliation
11.3 To mandate the Clerk to enable communication with Council Bank and to consider access to internet banking
11.4 To determine and mandate signatories for signing of cheques and authorising electronic payments
11.5 To note the following income received:
Received From Amount £
SKDC Precept 8,750.00
Nat West Business Reserve Account Interest 2.96
SKDC Community Cleaner Grant 226.72
11.6 Ratification of following cheques raised during interregnum (Please note that cheque numbers 651 - 657 were signed at the March meeting.
Cheque Payee Amount £
647 Came & Co. Insurance 390.73
648 News & Views Parish Clerk Vacancy 73.50
649 EnvironmentSK Grass Cutting 112.78
650 Hire of Village Hall 56.25
658 Ladywell Accounting (2019/20) 25.00
659 HMRC (2019/20) 997.80
660 E-on 55.07
661 Andrew Deptford Audit 60.00
662 Direct PC Supplies Laptop Maintenance 35.00
11.7 To approve and sign the following cheques:
Cheque Payee Amount £
671 EnvironmentSK Grass Cutting June 112.78
672 Employment Costs July 219.05
673 Farrow & Ball Paint for Village Gates 186.00
674 South Kesteven District Council 117.00
11.8 To agree/ approve Auditor 2020/2021
11.9 To consider joint Zoom membership with Ropsley PC at a cost of £6 per month. This a
11.10 To consider Draft Terms of Reference for the Finance Sub-Committee.
12. Highways
12.1 Speed watch initiative - report previously presented by Cllr. Thomas but held awaiting budget approval.
12.2 Drainage works - Village Hall
12.3 Drainage Normanton on Cliffe
12.4 Highway works A607
12.5 Speed sign location
13. Policies and Procedures
13.1 To approve Small Grants Policy
13.2 To approve the Cemetery Policy.
14. Cemetery
14.1 Layout
14.2 Maintenance plan
14.3 Hedges (Cllr. Hutton)
14.4 Booklet
14.5 Approval of Burial Ground Charges.
15. Recreation Ground
15.1 Fence
15.2 Memorial Bench repair
15.3 Dog bins
16. Planning
16.1 To consider formation of Planning sub-committee
16.2 Application S20/0818 A607 Field
17. Village Hall
17.1 Progress on planning application for entrance ramp steps
18. Council Contracts
18.1 Grass cutting report
18.2 Litter picking Carlton Scroop
19. Meetings
19.1 To agree dates for 2020/2021 meetings
19.2 Letterhead
20. Correspondence - None received.
21. Items for next meeting
21.1 Website.
21.2 Councillor Vacancy.
21.3 Policy ratification (group to be advised).
22. HR
22.1 To resolve to move into closed session, in accordance with the Public Bodies Act 1960,
due to the confidential nature of matters to be discussed.
i) To discuss matters following resignation of former Clerk
ii) To discuss financial report prepared by Councillor Thomas
iii) Contract of Employment for Clerk
iv) Expenses
v) Overtime
vi) Pension
vii) PAYE / payroll provider
viii) To consider a 50% contribution of £175 towards the Clerk’s CiLCA Qualification.